Privacy policy
1. Purpose of this Policy
Advancy attaches the highest importance to the protection of personal data and is committed to complying with all applicable data protection regulations, including the EU General Data Protection Regulation (EU) 2016/679 (“GDPR”) and relevant local laws.
This Privacy Policy aims to provide clear, transparent, and accessible information on how Advancy collects, uses, stores, and protects your personal data when:
• you visit our website,
• you interact with our teams, or
• you engage with us as a client, prospect, candidate, supplier, or partner.
2. Identity of the Data Controller
The data controller is:
Advancy
42 rue Washington, 75008 Paris, France
Advancy determines the purposes and means of the processing activities it performs.
In certain situations, Advancy may also act as a data processor on behalf of its clients, in accordance with their documented instructions.
3. Personal Data We Collect
The categories of data collected depend on your relationship with Advancy (website visitor, client, prospect, candidate, supplier, etc.).
3.1. Data collected directly from you
• Identification data: first name, last name, job title, company.
• Contact data: email address, telephone number, postal address.
• Connection and authentication data: login details, encrypted passwords, logs, IP address.
• Financial data: banking information for invoicing or payment purposes.
• Content and documents: files submitted to us (CVs, cover letters, professional documents).
• Recruitment data: any information shared in your application or obtained during interviews.
• Video recordings: CCTV images collected when visiting Advancy premises.
3.2. Data collected automatically
• Browsing data: pages visited, actions performed, duration of visit, approximate location, devices used.
• Technical cookies and trackers: required for website operation, security, and performance analytics.
3.3. Data obtained from third parties
• Public data from professional social networks (e.g., LinkedIn).
• Data shared by clients, partners, or recruitment agencies.
4. Purposes and Legal Bases for Processing
Your personal data is processed solely for the purposes listed below:
| Purpose | Legal Basis |
|---|---|
| Managing contact requests | Legitimate interest or pre-contractual measures |
| Managing customer relationships and service delivery | Contract performance |
| Prospecting and sending professional communications | Legitimate interest or consent |
| Organising events (webinars, conferences) | Legitimate interest or consent |
| Recruitment and application management | Pre-contractual measures |
| Managing suppliers and service providers | Contract performance |
| Securing our premises (CCTV) | Legitimate interest |
| Analytics, statistics, audience measurement (cookies) | Consent (except essential cookies) |
| Compliance with legal obligations | Legal obligation |
5. Who Receives Your Data
Your data is accessible only to authorised Advancy staff and is never sold.
Data may be shared strictly on a need-to-know basis with:
• technical and IT service providers (hosting, maintenance, HR tools, CRM tools);
• event and communication service providers;
• recruitment agencies;
• professional partners assisting in the performance of a contract;
• public authorities where legally required.
All service providers are bound by confidentiality and data protection obligations.
6. International Data Transfers
Advancy operates in France, Germany, the United Kingdom, the United States, China, and Singapore.
Some data processing activities may involve transfers outside the European Economic Area (EEA).
When transfers occur, Advancy ensures that appropriate safeguards are in place, such as:
• transfer to countries recognised as providing an adequate level of protection,
or
• signature of EU Standard Contractual Clauses (SCCs),
or
• implementation of Binding Corporate Rules (BCRs) or equivalent supplementary measures.
For information regarding the collection, use, and protection of personal data in connection with Advancy’s Singapore operations, please refer to our Data Protection Notice – Singapore
7. Data Retention Periods
We retain personal data only for as long as necessary for the purposes for which it was collected and to meet legal or operational requirements.
Indicative retention periods include:
• Contact and prospect data: up to 3 years after last interaction.
• Client data: duration of the contract + statutory obligations.
• Candidate data: up to 2 years after last contact (unless you object).
• CCTV recordings: short retention period (typically 30 days).
• Cookies: according to cookie type (maximum 13 months).
8. Cookies
On our website, we may place different types of cookies for several purposes :
Website domain name
| Website domain name | Cookie name | Cookie editor (provider) | Purpose (what the cookie is used for) | Retention period (how long the cookie is stored) |
|---|---|---|---|---|
| advancy.com | __cf_bm | player.vimeo.com | Cloudflare bot manager manages incoming traffic that matches the criteria associated with bots. | 30 minutes |
| advancy.com | _cfuvid | player.vimeo.com | Cloudflare cookie used to enforce rate-limiting rules. | Session |
| advancy.recruitee.com | _cs_consent | www.advancy.com | Stores the user’s cookie consent state for the current domain. | One year |
| advancy.recruitee.com | Indeed | CTK | Allows you to quickly apply using an Indeed Resume | Session |
| advancy.recruitee.com | Youtube | YSC | Enables embedded YouTube player feature | Session |
| advancy.recruitee.com | DV | Publicitaire (ad delivery, retargeting) | 1 day | |
| advancy.recruitee.com | AEC | Sécurité, anti‑abus | 6 months | |
| advancy.recruitee.com | SOCS | Stockage du consentement | One year | |
| advancy.recruitee.com | _Secure‑xxx | Préférences & sécurité Google | 6 months |
9. How We Protect Your Data
Advancy implements appropriate technical and organisational measures, including:
• access controls and strengthened authentication mechanisms;
• encryption and pseudonymisation where relevant;
• regular data backups;
• internal information security policies;
• continuous review and improvement of our security measures.
These measures aim to prevent any loss, unauthorised access, alteration, or disclosure of personal data.
10. Your Rights
In accordance with the GDPR and applicable local laws, you have the following rights:
• Right to information
• Right of access
• Right to rectification
• Right to erasure (“right to be forgotten”)
• Right to object, particularly to marketing communications
• Right to restrict processing
• Right to data portability
• Right to withdraw consent at any time
• Right to define post-mortem instructions (where applicable by law)
You may exercise your rights at any time by contacting our Data Protection Officer at:
dpo@advancy.com
Advancy may request proof of identity in case of reasonable doubt.
If you believe your rights have not been respected, you may lodge a complaint with the competent supervisory authority, such as:
Commission Nationale de l’Informatique et des Libertés (CNIL)
3 Place de Fontenoy – TSA 80715 – 75334 Paris Cedex 07 – France.
11. Updates to This Policy
This Privacy Policy may be updated periodically to reflect regulatory or organisational changes.
In case of material changes, Advancy will inform users as required.
Last update: March 2025